Responsible for ordering the Trophies and medals to be awarded at the RMSL Finals. Note these do not include any trophies for an individual team’s finals party but only those league trophies.
- Following the season, sort and inventory the medals remaining
- Determine how many new medals will need to be purchased for the upcoming season and provide that total number to the RMSL treasurer to be included in the budget. A full complement of medals needed for Finals is 156 + 20 spare = 176 per place and there are 16 places. There are a total of 2816 medals to be planned for at finals. The medals don’t change style or color from year to year so those remaining can be used in later years.
- The number of trophies for Finals does not change, however you can select different bases each year if you wish.
1st, 2nd, 3rd for A Division
1st, 2nd, 3rd for B Division
1st, 2nd, 3rd for C Division (9 total)
1st, 2nd, 3rd for 8-U, 9-10, 11-12, 13-14, 15-18 for A Division
1st, 2nd, 3rd for 8-U, 9-10, 11-12, 13-14, 15-18 for B Division
1st, 2nd, 3rd for 8-U, 9-10, 11-12, 13-14, 15-18 for C Division (45 total)
- Order the trophies and the medals allowing plenty of time before they are needed at Finals in the event any problems come up. April is not too early to make the order and tell the supplier the date when the medals and trophies will be needed. In the past, trophies are available on relatively short notice but the medals have a 6-8 week turnaround because they come from China. The trophies and medals have been ordered from the following location for the last few years.
John Movius
Crown Trophy
Littleton Blvd & Windermere
Littleton, CO, 80120
(303) 730-1711
- Unless there is a significant impact to whoever orders & picks the ribbons up from the vendor, charge the cost to your personal account. As soon as you have a receipt, submit it to the RMSL Treasurer for reimbursement. This will usually happen within a few days and this prevents the league waiting months for an invoice from the vendor to close the league’s books.
- How to organize the trophies and medals for distribution at Finals.
- Trophies:
- It is easiest to organize the trophies on a separate table and group them by division and/or age group, however makes sense. However they are organized will help the president and board distributing them at the end of Finals.
- Medals:
- There are 16 plastic shoe boxes with lids labeled 1st-16th, and you need to get the right colored (place) medals in each box
- A couple of weeks (start early!) before Finals, visit a liquor store and get some empty wine or liquor boxes (they must be 4 x 3 =12 slots). You need to have one box for each team – currently 15 teams. Put each team’s neighborhood and name on the front of the box big and bold – like on a blank sheet of paper - and then tape it to the box. To get the boxes, check with the store first. Davidson’s at Park Meadows will let you get them if you tell them what they are for but not during holiday weeks (4th of July). It also helps if the dividers are solid the entire height of the box as opposed to just ¾ of the height.
- Then label some 3x5 cards with each age group; 6 and under, 8 and under, 9-10, 11-12, 13-14 and 15-18. It makes it easier if the cards are somehow colored pink for girls and blue for boys. Tape these 3x5 cards to the dividers in the box so they are easily seen. Put the girls cards on one side and the boys cards on the other side of the box.
- The morning of finals, bring the 16 plastic containers with medals and line up 1-16th somewhere in the scoring area.
- Line up the liquor boxes somewhere else in the scoring area. It really isn’t necessary to organize these in any specific order, but what does help is if you make sure asn separate Homestead & Homestead Farm, Heritage Green & Heritage Village, Knolls & Cherry Knolls, Hampden Heights and Hunters Hill. This is simply to ease the confusion of similarly named teams
- In order to keep people out of the medals area where they are being distributed to boxes, make some name tags or necklaces with badges that can be handed out to the volunteers assigned and can then be turned over to the new volunteers as they come on shift.
- As the Scoring table prints out labels you place them on the right place medal and try to get them in the correct box & slot for the right Team, right age and right sex.
- The labels go on the plastic bag containing the medal.
- After the IM events, get make sure you get extra help (either from the league or your own team) to go through each box and verify the medals in the box are for the correct team. Don’t worry so about age or sex, just check team name.
- After ALL medals have been deposited into the boxes, each team can take away their box for their own finals party. Do not let them go until all events are done and distributed in the event there is some type of problem.
- There are often issues that come up after Finals such as the wrong medals got to the wrong team, etc. Work with the team(s) that have issues and coordinate the wrong medal return and give them the correct medals once they give you a list. Sometimes two teams get each other’s medals and you can have them talk to each other.