Rocky Mountain Swim League

Each swim team within RMSL must assign 2-3 parents to represent their team on the RMSL board. The individuals are called Parent Reps and are expected to attend monthly RMSL board meetings beginning in September and running through July each year. In addition, Parent Reps provide important feedback from their respective teams and are voting members on the RMSL board.

 

September

• Elect new league officers
• Overview By-laws, Technical Rules, Policies and Procedures, Monthly Duties
• Discuss by-law amendment process
• Solicit Division Assignment Committee (one team representative from each
• division in prior season)

October

• Discuss Division Assignments
• Review/discuss any proposed by-law changes
• Committee assignments [each team is responsible for at least one (1)
• assignment]

Committees

• RMSL Monthly Meeting Host
• New Parent Rep Meeting (February RMSL meeting)
• Rosters & Waivers
• Deck Cards
• Trophies & Medals
• Ribbons & T-shirts
• Scoring (Prelims & Finals) – 2 teams
• Stroke Judge, Starter/Referee Clinics
• Meet Manager/Team Manager Clinics
• Coaches Clinic
• Website
• Meet Schedule
• Prelim and Finals Hosts:
• 8 & Unders Prelim (8-lane pool)
• 9-10s Prelim
• 11-12s Prelim
• 13-18s Prelim
• Finals (8-lane pool)

 

November

• Review committee progress
• Review/discuss any proposed by-law changes
• Division assignments finalized

December and January

Meetings are optional – will only be scheduled if necessary to discuss any

proposed major league changes (by-law or other) with minimum 10 day notice
January 15 – final date proposed by-law changes can be submitted to RMSL
board in writing for current season
Outline of Monthly Duties and Key Events – cont.

 

February

• New Parent Rep clinic (optional but recommended for returning parent reps)
• Submit ribbon order
• Tentative meet schedule distributed

March

• Review committee progress
• Distribute waiver forms
• Review ribbon and deck card ordering instructions
• Approval of meet schedule
• Review/discuss any proposed by-law changes previously submitted and not yet
• enacted; final meeting that any by-law changes can be enacted for current year
• Insurance certificates due

April

• Review committee progress
• Insurance certificates due
• $100 Team Fee due
• Submit deck card and ribbon orders
• Discuss prelim entry process and timing
• Submit name and contact information for Stroke Judges and Starter/Refs

May

• Review committee progress
• Submit team roster (including list of “open enrolled” swimmers and
• residence/neighborhood if applicable) and RMSL insurance fee
• Submit names and contact information for Coaches
• Prelim and Finals volunteer assignments distributed

June

• Review committee progress
• Submit final team roster and RMSL insurance fee
• Distribute prelim entry instructions/information
• Submit parent rep list and contact information for each prelim meet and finals

Late June/Early July – special meeting for prelim entries and fees

• Submit prelim entries and fees
• Confirm prelim and finals volunteer assignments
• Discuss prelim/finals host team information

August – no meeting
Submit nominations for vacated RMSL board positions to president prior to
September meeting.